OnCore Clinical Trial Management System (CTMS)
OnCore by Forte Research Systems is USC’s vendor partner for the creation of an enterprise Clinical Trials Management System (CTMS) for all clinical research at USC and Children’s Hospital of Los Angeles.
What does a CTMS do?
It helps all of the operational partners in a clinical trial – principle investigators, research coordinators,
clinical trials office, IRB, sponsored projects office and health system financial teams – to make the
following processes more streamlined: study creation, budget review, Medicare Coverage Analysis,
participant calendaring, electronic case report form generation, service invoicing and participant follow-up. The CTMS does not replace the current University systems for IRB or research administration (TARA);
it integrates with these systems to facilitate many aspects of the conduct and support of clinical trials.
What institutions will use this CTMS?
Studies conducted by the health schools of USC (Keck School of Medicine, School of Pharmacy, etc.) who
are conducting trials at Keck Medicine of USC or Children’s Hospital of LA can access the CTMS for the
conduct of research. Not all studies will join as the application launches, but within the first two years of
use, all active and enrolling studies will be converted to the new application.
Will the system integrate with the electronic health records of USC?
Yes! The systems will be integrated with both KeckCare (Keck Medicine of USC) and with KIDS (CHLA)
How will we implement the CTMS?
As a first step, while the final project plan is being developed with our vendor partner, we have
contracted for a pre-implementation engagement with EY to work with front line operational
stakeholders to design an optimized system and to clarify roles and responsibilities in our new world.
Who is sponsoring this effort?
This is a joint and collaborative effort of the USC Provost/Office of Research, the Southern California
Clinical and Translational Science Institute, Keck Medicine of USC and Children’s Hospital Los Angeles.
What role will Department of Health Services/LA County+USC play?
As we move forward with implementation and electronic records go live across DHS, we will work on
integration of the data, and in the interim, it will still be possible to enroll patients who are primarily seen at LAC+USC on clinical trials through new registration pathways.