Change in Scope
Prior approval from the sponsor is almost always required when the scope or research objectives of a funded project change. Individual awards should be reviewed for specific guidance on what is defined as a change in scope and prior approval requirements. Actions likely to be considered a change in scope include, but are not limited to, the following:
- Change in the goals or specific aims approved at the time of award.
- Substitution of one animal model for another.
- Any change from the approved use of animals or human subjects.
- Shifting the emphasis of the research from one disease area to another.
- Transferring the performance of substantive programmatic work to a third party by contract or any other means.
- Significant re-budgeting (i.e., when the cumulative amount of transfers among direct cost categories for the current budget period exceeds 25% of the total award, or as defined in the award terms and conditions).
Documentation Required – Requests for approval of a scope change must include:
(1) a description of the scope change requested; (2) a justification for why the scope change is necessary; and (3) an explanation of how the scope change will impact the time line, budget and project deliverables.
Approvals Required – (1) Principal Investigator; and (2) Dept. Chair/Unit Head or designee. Sponsor approval is almost always required; please consult the award terms and conditions.