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Computing & Data Science Research Guidance
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General
Space Use Practices
Scheduling the Use of Space
General
This section applies to research involving computers and occurring in single occupancy office space or shared (open‐plan) office space and research occurring in computational laboratories. Such research occurs across many schools and units at the University.
Space Use Practices
Workplace coordinator(s) will use the building floor plan schematic to determine a density-based occupancy model for the building that ensures the minimum distanced scenario between 30% normal floor occupancy and preferred 10 feet of physical distancing (see Figure 1, above, for an example). The plan may include:
- Reconfiguring / removing seating arrangements to allow a preferred 10 feet of physical distancing
- Limit to 1 person per office for small offices; no meetings within offices
- Considering travel pathways and creating one‐directional travel where possible (e.g., counter‐clockwise)
- Manage physical distancing in elevators (2 people / elevator) and stairwells
- Meetings: Maximum of three people in a meeting if sufficient space; limit meetings to large common conference rooms Page 15
- Temporarily close common area amenities besides large conference rooms and kitchens, including lounges, fitness centers, and other areas of congregation
- Provide clear signage including: health safety reminders, floor decals, elevator occupancy limits, security desk health security information, status of amenities and limits on occupancy and hours of operations where appropriate.
Scheduling the Use of Space
- Decisions on who to allow back are made by the workplace coordinator consistent with the PI’s plan
- Scheduling can be done by building, floor, and office/lab, ensuring that space constraints and social distancing are met and building and floor capacity does not exceed 30% of the normal occupancy to provide sufficient space in common areas (elevators, bathrooms, hallways, etc.).
- Schedules are created and shared with the relevant users of the space and oversight authorities
- Schedules account for reducing occupant density and congestion during peak periods.